Nov 01, 2022 Township Board

I WOULD TAKE THIS MOMENT TO OFFER A THANK YOU TO ALL OF OUR VOLUNTEERS AND ON OUR BOARDS AND COMMISSIONS AND OTHER ACTIVITIES IN THE TOWNSHIP.

WE COME TO ITEM FIVE ON OUR AGENDA.

CITIZENS ADDRESS AGENDA ITEMS AND NON AGENDA ITEMS. DON'T SEE ANY GREEN CARDS, BUT NOW IS CERTAINLY ONE OF THE TIMES THAT ANYONE IN THE AUDIENCE HAS AN OPPORTUNITY TO SPEAK TO THE BOARD ABOUT AGENDA NON AGENDA ITEMS. IS THERE ANYONE SEEING NONE.

WE'LL MOVE ON TO BOARD MEMBER REPORTS OF ACTIVITIES AND ANNOUNCEMENTS.

[6. TOWNSHIP MANAGER REPORT ]

I'M SORRY I SKIPPED NUMBER SIX, THE TOWNSHIP MANAGER'S REPORT.

THANK YOU, MADAM SUPERVISOR AND THE BOARD.

IT'S GOOD TO SEE ALL OF YOU TONIGHT.

ONE OTHER THING ABOUT THE VOLUNTEER APPRECIATION AND THE TWO HONOREES TONIGHT, THERE IS A PLAQUE THAT'S BEEN IN THERE FOR A YEAR NOW FOR THE PAST SEVERAL YEARS, AND IT HAS THE NAMES OF THE HONOREES FROM THE PAST AND MR. SARVER AND MS. VANCOUVER, WHOSE NAME WILL NOW BE ADDED TO THAT PLAQUE.

AND I KNOW I BELIEVE SUPERVISOR JACKSON YOUR NAME IS ALSO ON THE PLAQUE FROM SEVERAL YEARS AGO.

WITH YOUR SERVICE ON THE PLANNING COMMISSION PRIOR TO BEING ON THE BOARD.

AND YOU MIGHT BE INTERESTED TO KNOW THAT I GOT MINE IN THE FIRE STATION.

OH, SO TODAY MAKES IT.

WONDERFUL. NICE MEMORIES.

JUST A FEW THINGS TO UPDATE YOU ON.

YOU MAY RECALL BACK IN 2019, THE POLICE DEPARTMENT, LED BY CHIEF TO OUR DEPARTMENT, WAS THE FIRST TOWNSHIP POLICE DEPARTMENT IN MICHIGAN TO BE ACCREDITED THROUGH THE AND I NEVER GET THE NAME RIGHT, BUT I BELIEVE IT'S THE MICHIGAN COMMISSION ON LAW ENFORCEMENT CLOSE AND THEY'RE BACK.

IT'S AN EVERY THREE YEAR PROGRAM.

AND SO WE'RE GOING THROUGH THAT RECERTIFICATION RE ACCREDITATION RIGHT NOW.

AND THEY WILL BE HERE.

THEY'VE BEEN HERE ONCE A PARTIAL TEAM.

THE WHOLE TEAM WILL BE HERE ON DECEMBER 8TH AND NINTH TO GO THROUGH THE RE ACCREDITATION PROCESS.

IT'S A RIGOROUS PROCESS, BUT OUR DEPARTMENT'S UP FOR IT.

THE SOLAR PROJECT, AGAIN OVER HERE IN THE PUBLIC SAFETY BUILDING IS JUST ABOUT COMPLETE.

NOW STOP OVER AND TAKE A LOOK.

THAT'S OUR FOURTH SOLAR PROJECT, THE ONE OUT HERE AT THE CORNER, THE ONE AT THE MARKETPLACE, THE ONE ON THE SOUTH FIRE STATION, THE SERVICE CENTER.

AND NOW OVER HERE, THE LIBRARY ROOF IS GOING TO BE COMPLETED THIS WEEK.

IN FACT, DURING OUR ROTARY MEETING TODAY, ONE OF THE FRIENDS OF THE FRIENDS OF THE LIBRARY SPOKE UP AND SAID IT'S GOING TO BE NICE TO BE IN A BUILDING NOW WHERE WE DON'T HAVE TO WORRY ABOUT ANY LEAKS.

FIVE YEARS AGO, THE SOME OF YOU WERE ON THE BOARD AT THAT TIME IN 2017 MADE GREAT PLANS TO PURCHASE AN HOUR OUTDATED 21 YEAR OLD LADDER TRUCK.

AND WE HAD A DREAM FIVE YEARS AGO AND WE SAID WE WERE GOING TO PUT ASIDE A QUARTER OF $1,000,000 A YEAR OVER THE NEXT FOUR YEARS, AND WE'D PAY CASH FOR A LADDER TRUCK.

THAT'S THE PROMISE WE MADE TO THE COMMUNITY.

WELL, WE DID THAT.

WE SAVED OUR MILLION DOLLARS FROM THE BOND FOR THE PROPOSAL OF THE MILLAGE BACK IN 2017.

AND TODAY, JUST IN THE LAST FEW HOURS, THE NEW LADDER TRUCK HAS ARRIVED FROM FLORIDA.

SO WE'RE VERY PLEASED TO DO THAT.

AND WHAT'S MOST IMPORTANT, KEEPING THAT PROMISE TO OUR RESIDENTS WHEN WE SAY WE'RE GOING TO DO SOMETHING, THAT'S ENTIRELY WHAT WE DO.

THE DEAR MANAGEMENT PROGRAM HAS BEEN UNDERWAY SINCE OCTOBER 1ST, ARCHERY UNTIL THE END OF THE YEAR THAT IT TURNS TO FIREARM ON JANUARY 1ST AND THE WORK OF DIRECTOR MASON, HER TEAM.

WE'VE TAKEN 75 GEAR SO FAR.

[00:10:01]

JUST RECENTLY, THE FIRE DEPARTMENT AND THE POLICE DEPARTMENT HAD THEIR SPECIAL HALLOWEEN EVENTS AND I BELIEVE TRUSTEE HENDRICKSON WAS PRESENT ON SATURDAY FOR THE POLICE DEPARTMENT. LONG LINES TO GET IN, BUT WELL WORTH THE WAIT.

OVER 1000 KIDS AND ADULTS WERE SERVED BETWEEN THOSE TWO EVENTS.

SO LOTS OF GOOD THINGS GOING ON IN THE TOWNSHIP.

AND THAT'S MY REPORT, UNLESS YOU HAVE ANY QUESTIONS.

AND WE'LL MOVE ON TO ITEM SEVEN BOARD MEMBER REPORTS OF ACTIVITIES AND ANNOUNCEMENTS.

THANK YOU VERY MUCH.

[7. BOARD MEMBER REPORTS OF ACTIVITIES AND ANNOUNCEMENTS ]

TRUSTEE SUNDLAND.

THANK YOU. I JUST WANTED TO MENTION THAT I ATTENDED THE MICHIGAN MUNICIPAL LEAGUE CONVENTION 2020 TO MUSKEGON OCTOBER 19 TO 21ST, AND IT WAS JUST A REALLY WONDERFUL SESSION ABOUT INCLUSIVENESS AND DIVERSITY.

AND WE JUST IT WAS VERY, VERY WELL ATTENDED AND IT WAS JUST A NICE REMINDER OF ALL OF OUR GOALS.

AND THANK YOU.

THANK YOU. AND TREASURER DESCHAINE THANK YOU VERY MUCH.

QUICK REPORT. AS YOU ALL KNOW, I SERVE AS THE BOARD REPRESENTATIVE ON THE CATA BOARD AND AFTER THREE YEARS OF NEGOTIATIONS WITH ITS DRIVERS, MECHANICS, UTILITY WORKERS, CATA HAS FINALLY SETTLED THEIR UNION AGREEMENT AND A NEW CONTRACT IS IN PLACE AS OF THE BOARD MEETING AT 4:00 PM YESTERDAY.

IT'S A VERY GOOD CONTRACT FOR FOR CATA AND FOR THE DRIVERS AND THEY WILL BEGIN TO RECEIVE A 17% INCREASE OVER THE COURSE OF THE THREE YEAR CONTRACT. SO IT'S VERY GENEROUS TO THE DRIVERS AND THOSE DRIVERS ARE ESSENTIAL TO THE SUCCESS.

OTHER NEWS, THE ZBA.

MEETING I MET LAST WEEK AND AGAIN IN THE MEETINGS ARE EXPEDITED BY OUR NEW CRITERIA.

THANK YOU AGAIN, DIRECTOR SCHMITT, FOR THAT.

MAKES IT MUCH EASIER TO REVIEW THESE CRITERIA.

AND LASTLY, LAST THURSDAY, I WAS PART OF THE INGHAM COUNTY MBTA GROUP, AND WE GOT A TOUR OF THE NEW INGHAM COUNTY JAIL BY SHERIFF WRIGGLESWORTH.

IT IS A VERY IMPRESSIVE FACILITY.

ALSO BE THE NEW 55TH DISTRICT COURT REPLACEMENT AS WELL.

HOPEFULLY WE CAN GET THE SHERIFF UP HERE TO DO THE PRESENTATION FOR US OR INVITE US TO THE OPENING.

THEY'RE EXPECTING IT TO BE SOMETIME IN THE FIRST QUARTER OF 2023.

IT'S A IT'S A FACILITY NOT SO MUCH FOCUSED ON LOCKING UP AS IT IS ON REHABILITATION AND AND ALLOWING FOR CORRECTIONS. THERE'S A LOT OF GREAT NEW ADDITIONS TO THAT FACILITY.

THE OLD FACILITY WAS ACTUALLY TWO DIFFERENT BUILDINGS, ONE BUILT IN THE SIXTIES, ONE BUILT IN THE EIGHTIES, AND THE VOTERS APPROVED A NEW JAIL.

AND WE HAVE A COUNTY JAIL THAT REPRESENTS THE COUNTY VERY WELL.

THANK YOU VERY MUCH. THANK YOU.

OTHER BOARD MEMBERS.

CLERK GUTHRIE.

THANK YOU, SUPERVISOR JACKSON.

LAST WEEK I PARTICIPATED IN VOTER REGISTRATION WITH DRIVE, WITH CATA.

THEY PUT THAT ON.

AND WHILE WE WERE DOING THAT, IT WAS VERY SLOW DAY.

BUT I HAD ASKED THEM IF THEY COULD PROVIDE INFORMATION ABOUT CATA BUS SERVICES FOR ON ELECTION DAY, AND THEY SENT A LIST OF OF ALL OF THE LOCATIONS WHERE PEOPLE CAN GET ON THE BUS AND GET TO THEIR POLLING LOCATION IN ADDITION TO READY RIDE INFORMATION.

AND SO BUS SERVICE IS FREE ON ELECTION DAY.

AND IF SOMEBODY NEEDS TO SET UP A RIDE IN ADVANCE, THEY CAN CONTACT CATA.

OR IF THEY NEED THE REGULAR ROUTE INFORMATION, THEY CAN GET ON THE BUS THAT WAY AND GET TO THEIR POLLING LOCATION.

AND THE COMMUNICATIONS TEAM HAS PUT ALL OF THAT INFORMATION ON THE TOWNSHIP WEBSITE.

SO I REALLY APPRECIATE THEM KIND OF SHARING IT AND THE COMMUNICATIONS TEAM PUTTING IT OUT THERE.

AND THEN, OF COURSE, ELECTION DAY.

TUESDAY IS ELECTION DAY, NOVEMBER 8TH.

IF YOU HAVE AN ABSENTEE BALLOT AND YOU HAVEN'T RETURNED IT YET, PLEASE RETURN IT BEFORE TUESDAY IF YOU COULD.

THAT WOULD BE FANTASTIC.

SO WE'RE NOT RUSHING AT THE END TO TRY TO RECEIVE ALL OF THE ABSENTEE BALLOTS.

SO WE'VE RECEIVED AROUND 64% OF THE ABSENTEE BALLOTS BACK THAT HAVE BEEN ISSUED.

SO IF YOU KNOW ANYONE GET THE WORD OUT, LET THEM KNOW THAT THEY NEED TO TURN THEIR BALLOT BACK IN.

[00:15:02]

WE'RE OPEN THIS WEEKEND ON SATURDAY AND SUNDAY SO VOTERS CAN COME IN AND THEY CAN VOTE AN ABSENTEE BALLOT.

WE'RE OPEN FROM 9 TO 5 ON SATURDAY AND 9 TO 5 ON SUNDAY.

THAT'S IT. WHAT ELSE? TRUSTEE HENDERSON.

I JUST WANTED TO TAKE WE ON THE 22ND WE MET FOR OUR BOARD RETREAT AND I WANT TO THANK TREASURER DESCHAINE FOR ORGANIZING THAT AND OUR FACILITATOR AS WELL AS CHIEF HAMMEL FOR HOSTING US AT THE CENTRAL FIRE STATION.

I THINK THERE WAS A LOT OF INTERESTING MATERIAL DISCUSSED, A LOT TO THINK ABOUT, ESPECIALLY AS IT RELATES TO OUR LONG TERM GOALS.

I KNOW I GOT A LOT OUT OF IT, SO THANK YOU FOR PUTTING THAT TOGETHER.

AND THEN AS THE MANAGER ALLUDED, I WAS HERE FOR THE HALLOWEEN EVENT AT THE PUBLIC SAFETY BUILDING, WHICH WAS EXCITING FOR ME AS WELL BECAUSE I'VE NEVER ACTUALLY TOURED THE INSIDE OF THE FIRST FLOOR.

SO I GOT TO SEE A LITTLE BIT MORE OF THE POLICE STATION THAN I HAD SEEN BEFORE.

A GREAT PROGRAM FOR LITTLE ONES.

AND ALSO WE WE WERE THANKFUL FOR THE HISTORICAL COMMISSION FOR ENGAGING THE KIDS WITH TRICK OR TREATING OVER AT THE HISTORICAL VILLAGE AS WELL.

AND SO A LOT OF GREAT PROGRAMS HERE IN THE TOWNSHIP, THIS BEING TWO OF THEM.

BUT THANK YOU TO CHIEF PARKER AND HIS TEAM FOR PUTTING THAT ON.

THAT WAS A REAL TREAT FOR THE KIDS.

HONORABLE MEMBERS.

THANK YOU. WE MOVE NOW TO ITEM EIGHT, WHICH IS APPROVAL OF OUR AGENDA.

[8. APPROVAL OF AGENDA ]

TRUSTEE SUNDLAND. I MOVED TO APPROVE THE AGENDA AS WRITTEN SUPPORT.

SUPPORT TRUSTEE WISINSKI.

NO COMMENT.

CORRECTIONS. THEN THE MOTION IS TO APPROVE THE AGENDA.

ALL IN FAVOR OF APPROVING THE AGENDA.

PLEASE SAY YES.

YES. OPPOSED.

NO. THEN THE AGENDA IS APPROVED UNANIMOUSLY.

I'M SORRY. THE CHAIR VOTES YES AS WELL.

[9. CONSENT AGENDA ]

ITEM NINE IS THE CONSENT AGENDA.

THE CONSENT AGENDA INCLUDES TYPICAL COMMUNICATIONS.

MINUTES FROM THE OCTOBER 18, 2022 REGULAR MEETING, THE WHAT I CALL THE MANAGER'S BILLS, THE 2023 BOARD MEETING SCHEDULE, WHICH I BELIEVE HAS BEEN CORRECTED DUE TO AN OVERSIGHT NOTED BY TRUSTEE HENDRICKSON.

ITEM E ON THE CONSENT AGENDA IS A RESOLUTION TO AUTHORIZE A GRANT AGREEMENT BETWEEN THE TOWNSHIP AND THE MICHIGAN NATURAL RESOURCE TRUST FUND GRANT PROGRAM.

ITEM F IS THE DISPOSAL OF MISCELLANEOUS MISCELLANEOUS EQUIPMENT.

AND ITEM G IS THE PLACEMENT OF DELINQUENT ITEMS ON THE WINTER TAX ROLL FOR 2022. TRUSTEE HENDRICKSON.

THANK YOU, MADAM SUPERVISOR.

I MOVE THE CONSENT AGENDA AS PRESENTED WITH THE EXCEPTION OF THE SUBSTITUTE RESOLUTION THAT SET OUR PLACES FOR ITEM NINE D, WHICH IS THE UPDATED SCHEDULE FOR THE 2023 MEETING.

SUPPORT. IT'S BEEN MOVED AND SUPPORTED TO APPROVE THE CONSENT AGENDA.

FURTHER DISCUSSION.

WE NEED THE ROLL CALL. VOTE FOR THE CONSENT AGENDA.

SUPERVISOR JACKSON. YES.

CLERK GUTHRIE. YES.

TRUSTEE HENDRICKSON. YES.

TRUSTEE SUNDLAND YES.

TRUSTEE WILSON. YES.

AND TRUSTEE WISINSKI YES.

MOTION CARRIES SEVEN ZERO.

THANK YOU. WE HAVE NO QUESTIONS FOR THE ATTORNEY ON OUR AGENDA.

WE HAVE NO HEARINGS SCHEDULED FOR TONIGHT.

[12.A. Village of Okemos - Brownfield Plan ]

AND SO WE MOVE TO ITEM 12, WHICH OUR ACTION ITEMS ACT 12 EIGHT HAS TO DO WITH THE VILLAGE OF OKEMOS BROWNFIELD PLAN, WHICH WE'VE SEEN MANY TIMES BEFORE.

MR. SCHMITT WILL LEAD OUR DISCUSSION.

THANK YOU, MADAM SUPERVISOR.

SO THE REQUEST IN FRONT OF YOU THIS EVENING IS THE SAME ONE THAT WE HELD A PUBLIC HEARING ON ON OCTOBER 18TH.

RECEIVED NO COMMENT AT THAT TIME.

WE'VE ALSO RECEIVED NO FURTHER COMMENT FROM ANY MEMBER OF THE PUBLIC OR ANY MEMBER OF TAXING AGENCIES SUBJECT TO CAPTURE UNDER THIS PLAN.

[00:20:05]

JUST TO REITERATE, THE PLAN REPRESENTS APPROXIMATELY $92 MILLION IN TOTAL CAPITAL INVESTMENT.

THE TAX INCREMENT REVENUE CREATED IS JUST OVER $8 MILLION.

73% OF THAT OVER THOSE 19 YEARS IS FROM STATE CAPTURE.

SO THE VAST MAJORITY OF THE CAPTURE FROM THIS IS STATE CAPTURE DOLLARS 6.9 MILLION OF THOSE DOLLARS ARE ELIGIBLE FOR REIMBURSEMENT TO THE DEVELOPER.

IF THEY SPEND THOSE DOLLARS, IF THEY DO NOT SPEND 6.9 MILLION AND THEY ONLY SPEND 6.4, THAT'S ALL THEY GET REIMBURSED FOR.

THE REMAINING FUNDS COME TO BOTH THE LOCALS FOR ADMINISTRATION, THE LOCAL BROWNFIELDS REVOLVING FUND AND THE STATE REVOLVING LOAN FUND.

BOTH STAFF AND OUR CONSULTANT DAVE HERON HAVE TRIED HAVE REVIEWED THE PLAN.

IT DOES MEET THE TECHNICAL REQUIREMENTS OF 381, WHICH IS THE STATE LEVEL ACT THAT ALLOWS FOR BROWNFIELD REDEVELOPMENT FINANCING.

IT ALSO DOES APPEAR TO MEET ALL THE STANDARDS OF OUR LOCAL POLICIES AND PROCEDURES.

THE BROWNFIELD REDEVELOPMENT AUTHORITY HAS RECOMMENDED APPROVAL OF THE PLAN IN ITS CURRENT FORMAT.

WE HAVE PROVIDED YOU WITH A RESOLUTION THIS EVENING AND OUTLINES SOME OPTIONS FOR PUBLIC PURPOSE CONSISTENT WITH SOME OF THE LANGUAGE WE PROVIDED WITH THE HASLETT VILLAGE SQUARE PROJECT, WHICH AGAIN REDEVELOPMENT IN ONE OF OUR ACRES, ADDRESSING SOME HISTORIC CONTAMINATION AND INCREASING THAT DEVELOPMENT ACTIVITY IN THOSE AREAS.

SO THIS IS THE FIRST STEP OF THIS PIECE.

IF APPROVED BY THE BOARD, THIS DOES THEN NEED TO GO TO THE STATE AND WE WILL NEED TO INTRODUCE IT TO THE STATE BECAUSE THE MAJORITY OF THE CAPTURES FROM THE STATE.

SO THIS IS A RELATIVELY STRAIGHTFORWARD STEP.

AS I MENTIONED LAST TIME, THE BROWNFIELD IS GENERALLY THE EASY PIECE ON THE FINANCING PART, AND THIS IS NO DIFFERENT.

SO STAFF WOULD RECOMMEND APPROVAL OF THIS.

WE'D BE HAPPY TO ANSWER YOUR QUESTIONS.

AND I KNOW THE DEVELOPER IS HERE THIS EVENING AS WELL FOR ANY QUESTIONS.

OKAY, THANK YOU, TREASURER DESCHAINE.

TO BEGIN THIS DISCUSSION, I'LL ADDRESS THE MOTION.

I MOVED TO ADOPT THE RESOLUTION APPROVING THE VILLAGE OF OAKLAND'S BROWNFIELD PLAN FOR THE PROPERTIES ON THE NORTH AND SOUTH SIDES OF HAMILTON ROAD BETWEEN OKEMOS ROAD, METHODIST STREET, ARDMORE AVENUE AND CLINTON STREET.

THE TOTAL INCREMENT REVENUE TO BE CAPTURED NOT TO EXCEED $8,199,635, OF WHICH 6,000,962 $627 IS THE MAXIMUM TO THE DEVELOPER OVER A 19 YEAR CAPTURE PERIOD.

SUPPORT.

SUPPORTED BY MR. HENDRICKSON. BROWNFIELDS, BECAUSE THEY ARE PRIMARILY CAPTURING STATE REVENUE RATHER THAN LOCAL TAX REVENUE ARE VERY ATTRACTIVE.

IN THIS CASE, WE RECALL WITH OUR TIFF FINANCING FOR THE VILLAGE OF OKEMOS, WE HAD TO WORK WITH ALL OF OUR VIRTUALLY ALL OF OUR LOCAL PARTNERS TO GET THEIR SIGN OFF ON THAT.

THE BROWNFIELD DOESN'T REQUIRE THAT.

THIS PROJECT HAS FACED MANY OBSTACLES AND I APPLAUD THE DEVELOPER.

COMING BACK WITH A REVISED BROWNFIELD PLAN IS ANOTHER WAY TO MAKE THIS MOVE FORWARD.

I KNOW YOU WERE RECENTLY LET DOWN BECAUSE OF THE STATE GRANT THAT YOU WERE HOPING FOR.

I'M GLAD TO HEAR YOU'RE MOVING THIS FORWARD AND THE PROJECT CONTINUES TO MOVE FORWARD.

AND MR. HENDRICKSON. THANK YOU, MADAM SUPERVISOR.

I'LL BE SUPPORTING THIS BROWNFIELD PLAN THIS EVENING.

I THINK THAT, YOU KNOW, THE PUBLIC PURPOSE OF THIS PLAN TO ME, IS QUITE CLEAR.

THERE'S CONTAMINATION THAT MUST BE REMEDIATED, MUST BE CONTINUED TO BE REMEDIATED.

THAT ALONE SERVES ENOUGH PUBLIC PURPOSE, I THINK, TO MOVE FORWARD, NOT TO MENTION THE ECONOMIC DEVELOPMENT IN THE AREA THAT HAS REMAINED STAGNANT FOR SEVERAL YEARS NOW.

I THINK THIS IS AN INCREDIBLY IMPORTANT AREA TO DEVELOP.

I THINK THIS IS THAT'S WHY WE HAVE OUTLINED IT IN OUR MASTER PLAN AS ONE OF OUR KEY AREAS TO SEE TO SEE INTENSIVE CHANGE.

AND SO I THINK THAT THE PUBLIC PURPOSE OF THIS TO ME IS A NO BRAINER.

AND WE SHOULD APPROVE THIS EVENING.

TRUSTEE WILSON I WILL ALSO BE SUPPORTING THIS MOTION BECAUSE I CONCUR WITH THE PRIOR COMMENTS ON SUITING THE PUBLIC PURPOSE.

I WISH I HAD A DOLLAR FOR EVERY TIME I'VE BEEN ASKED WHAT'S HAPPENING WITH THE VILLAGE OF OKEMOS.

SO IT'S TIME TO MOVE FORWARD AND I'M GLAD THE DEVELOPER HAS CONTINUED DOWN THE PATH.

SO THANK YOU.

OTHER COMMENTS TRUSTEE WISINSKI.

I TOO WILL BE SUPPORTING AND I ALSO WANT TO THANK THE DEVELOPER FOR CONTENDING THROUGH THIS PROCESS.

[00:25:07]

IT'S EXCEPTIONALLY IMPORTANT FOR OUR COMMUNITY AND I AGREE, IF I GOT A DOLLAR AS WELL, WE COULD PAY FOR THROUGH REDEVELOPMENT.

SO THANK YOU.

AND I'M IN SUPPORT OF THOSE.

DO YOU HAVE ANY QUESTIONS OR CLARIFICATIONS YOU LIKE FOR MR. SMITH WHILE WE'RE HERE? OKAY, BILL, I BELIEVE WE ARE READY FOR A ROLL CALL VOTE IN SUPPORT OF THE RESOLUTION APPROVING THE VILLAGE OF OKEMOS BROWNFIELD PLAN FOR THE SET OF PROPERTIES.

THE SET AMOUNTS OF FUNDS OVER A 19 YEAR CAPTURE PERIOD.

CLERK GUTHRIE.

THANK YOU. CLERK GUTHRIE VOTES YES.

YES. TRUSTEE WISINSKI YES.

TRUSTEE HENRIKSEN. YES.

TRUSTEE SUNDLAND YES.

TRUSTEE WILSON.

MOTION CARRIES SEVEN ZERO SUCCESSIVELY.

THANK YOU VERY MUCH. THANK YOU.

ITEM 12 B IS THE CREDIT CARD POLICY AND ELIMINATION OF PETTY CASH WE WILL HEAR FROM.

[12.B. Credit Card Policy & Elimination of Petty Cash ]

FINANCE DIRECTOR. FINANCE DIRECTOR GARVER.

THANK YOU. SO TONIGHT, WE'RE BRINGING BACK THE CREDIT CARD POLICY AND THE ELIMINATION OF THE PETTY CASH.

THERE WAS ONE CHANGE MADE SINCE THE BOARD LAST DISCUSSED THIS IN THE OCTOBER 18TH MEETING, AND THAT WAS TO ADD ONE ADDITIONAL AUTHORIZED EMPLOYEE, THE TOWNSHIP ENGINEER AND DEPUTY DIRECTOR OF PUBLIC WORKS.

AND JUST TO GO OVER KIND OF A SUMMARY OF SOME OF THE CHANGES THIS POLICY IS HOPING TO ACCOMPLISH.

WE'RE HOPING TO GET SOME MORE CONSISTENCY AND GUIDANCE SURROUNDING THE TOWNSHIP CREDIT CARDS AND PETTY CASH FUNDS.

THESE CHANGES ARE SEEKING TO REDUCE THE NUMBER OF AUTHORIZED EMPLOYEES, REDUCE THE TOTAL COMBINED AUTHORIZED CREDIT LIMIT REDUCTION, NUMBER OF PURCHASES REDUCTION AND THE AMOUNT OF TIME BETWEEN A PURCHASE AND WHEN THE RECEIPT HAS TO BE PROVIDED TO THE TOWNSHIP.

IN ADDITION TO PROVIDING THE DETAILED RECEIPT, A BRIEF DESCRIPTION OF THE OFFICIAL BUSINESS REASON FOR THE PURCHASE, THE ESTABLISHMENT OF QUARTERLY INTERNAL AUDITS REGARDING CREDIT CARD PURCHASES AND THEN THE ELIMINATION OF THE PETTY CASH FUNDS.

I'M HAPPY TO ANSWER ANY QUESTIONS.

ALL RIGHT, BOARD MEMBERS.

TRUSTEE WILSON I MOVED TO IMPROVE THE MERIDIAN TOWNSHIP CREDIT CARD POLICY AND BEST PRACTICES GUIDANCE SUPPORT SUPPORTED BY TREASURER DESCHAINE.

TRUSTEE WILSON. THIS IS JUST SOUND FINANCIAL PLANNING TO RESTRICT ACCESS TO CASH AND TO CREDIT CARDS.

SO I'M GLAD TO SEE THIS POLICY COMING FORWARD AND THANK YOU FOR DOING THAT WORK.

AND THIS ADDITION, YES, ELIMINATION OF PETTY CASH IS GOING TO BE A GREAT HELP TO MY STAFF WHO HAS TO COUNT IT TWICE A DAY.

AND IN THE DAYS SINCE, WE HAVE CREDIT CARDS AND WE HAVE OTHER ONLINE WAYS OF MAKING PURCHASES, THE NEED FOR PETTY CASH HAS REALLY GONE AWAY.

AND SO THIS IS A REALLY BRINGING UP TO DATE OUR CREDIT CARD AND PETTY CASH POLICY.

OR WE COULD SAY NO MORE PETTY CASH POLICY.

SO THANK YOU FOR BRINGING THIS FORWARD.

CLERK GUTHRIE THANK YOU, MADAM SUPERVISOR.

I JUST HAVE ONE QUESTION.

WHEN IS DOES THIS BEGIN RIGHT AWAY? HOW IS THIS IMPLEMENTED? IS THERE LIKE A ROLLOUT PERIOD OR SOMETHING? YEAH. SO AS SOON AS WE RECEIVE APPROVAL FROM THE BOARD, WE WILL START TO REACH OUT TO EMPLOYEES WHO HAVE CREDIT CARDS RIGHT NOW WHO ARE NO LONGER AUTHORIZED AND START TO COLLECT THOSE.

AND SLOWLY, KIND OF OVER THE NEXT COUPLE OF WEEKS, MAKE SURE WE'RE COMMUNICATING WITH EVERYBODY ABOUT THE NEW PROCEDURES AND THE POLICY AND ALL THAT. THANK YOU.

ELSE, I WOULD JUST NOTE THAT APPARENTLY THIS IS A POLICY UPDATE THAT HAS BEEN RECOMMENDED TO US FOR SOME TIME THROUGH OUR AUDIT ADVISORS, ETC..

AND SO WE ARE FINALLY GETTING AROUND TO ACCOMPLISHING THAT.

[00:30:03]

AND WE THANK YOU FOR ALL THE WORK THAT YOU'VE PUT INTO THAT.

CLERK GUTHRIE ROLL CALL, PLEASE.

TRUSTEE HENDRICKSON. YES.

TRUSTEE SUNDLAND. YES.

TRUSTEE. TRUSTEE.

WILSON. YES.

TRUSTEE WISINSKI YES.

YES. MOTION CARRIES SEVEN ZERO.

AND CLERK GUTHRIE VOTES.

THANK YOU. DIRECTOR GABI GARBER.

[12.C. Ordinance 2022-14 - RRA District Deletion - Introduction ]

ITEM 12 C IS ORDINANCE 2022 14.

OUR DISTRICT DELETION INTRODUCTION FROM MR. SCHMIDT. THANK YOU, MADAM SUPERVISOR.

PLANNING. AND I WOULD BE REMISS AND I THINK I INSINUATED THIS IN THE LAST MEETING, BUT I WANT TO MAKE IT CLEAR THESE TWO ORDINANCES ARE TIE BARRED.

WE CAN'T APPROVE ONE WITHOUT THE OTHER.

WE'LL CAUSE CHAOS IF WE DO SO.

ALL THIS ORDINANCE DOES IS FOLLOWS UP ON A GOAL OF THE MASTER PLAN TO STREAMLINE OUR ORDINANCES.

AND THIS WOULD ELIMINATE THE REA ONE FAMILY SUBURBAN ESTATE RESIDENTIAL DISTRICT.

THERE ARE CURRENTLY SEVEN PROPERTIES THAT ARE ZONED THAT WAY.

NONE OF THEM WILL BE ADVERSELY IMPACTED BY THIS.

IN FACT, THE MAJORITY OF THEM WILL BE BROUGHT FURTHER INTO COMPLIANCE WITH OUR ORDINANCES.

AND SO THAT'S WHAT IS UNDER THE FOLLOWING ITEM IS THE REZONING.

THIS IS JUST THE DELETION OF THOSE THREE LETTERS EVERYWHERE THEY SHOW UP IN THE ORDINANCE.

SO THE REQUEST THIS EVENING IS TO FORMALLY INTRODUCE THIS.

WE WILL THEN PUBLISH IT AND WE WILL BRING IT BACK AT YOUR NEXT MEETING FOR FINAL ACTION.

ALL RIGHT. THANK YOU, TRUSTEE WISINSKI.

I'LL START WITH THE MOTION MOVED TO ADOPT THE RESOLUTION APPROVING FOR INTRODUCTION ZONING AMENDMENT 2022 14 TO AMEND THE ZONING ORDINANCE OF THE CHARTER TOWNSHIP AND MERIDIAN AT MULTIPLE SECTIONS TO DELETE THE GRAY ONE FAMILY SUBURBAN ESTATE RESIDENTIAL DISTRICT FROM THE ZONING ORDINANCE.

THREE. SUPPORT.

SUPPORTED BY TRUSTEE WILSON, TRUSTEE WISINSKI.

I JUST THINK DIRECTOR SCHMITT FOR TAKING A LOOK AT THIS AND RECOGNIZING THAT WE HAD.

I THINK YOU SAID MORE ZONING DISTRICTS THAN MOST OTHER MUNICIPALITIES.

SO I THANK YOU FOR THAT.

IT SEEMS IT JUST SEEMS LIKE IT MAKES SENSE.

AND WE ONLY HAVE SEVEN PROPERTIES IN THE TOWNSHIP THAT WILL MAKE THAT WORK.

SO THANK YOU. AND TRUSTEE WILSON ECHOING THE SAME SENTIMENT AND THE FACT THAT WE HAVE SEVEN PROPERTIES WE CAN BRING INTO CONFORMANCE INTO THE CORRECT ZONE AND WE'RE NOT SURE WHERE THOSE SUBURBAN ESTATES ARE ANYWAY, ANYWHERE.

SO IT'S TIME TO DO THIS.

OTHER COMMENTS QUESTIONS.

THEN THE MOTION IS TO ADOPT THE RESOLUTION APPROVING INTRODUCTION OF THE ORDINANCE 2020 2-18 TO REZONE SEVEN PROPERTIES FROM RR A TO R A.

WE NEED A ROLL CALL VOTE.

GUTHRIE. TRUSTEE SUNDLAND YES.

TRUSTEE WILSON. YES.

TRUSTEE WISINSKI YES.

CLERK GUTHRIE VOTES. YES.

YES. MOTION CARRIES SEVEN ZERO.

AND TRUSTEE HENDRICKSON.

THANK YOU VERY MUCH. THANK YOU.

[12.E. Disbursement of 2023 Health Care/Health Savings Account ]

ITEM 12 EA IS DISBURSEMENT OF THE 2023 HEALTH CARE HEALTH SAVINGS ACCOUNT MANAGER WALSH WILL INTRODUCE THIS.

THANK YOU. IF I MIGHT, IF IT'S OKAY BEFORE I GET INTO THAT SUBJECT, BECAUSE WE HAVE FOUR MEETINGS OVER THE NEXT SIX WEEKS, A LOT OF DIFFERENT.

WOULD YOU MIND IF I UPDATE THE BOARD AND THE PUBLIC ABOUT WHAT WE EXPECT AT EACH MEETING? KIND OF THE OUTLINE OF EACH MEETING BECAUSE WE HAVE A LOT COMING UP.

SO ON THE 15TH, IT'S A BOARDING COMMISSION NIGHT.

WE DON'T WANT, ACCORDING TO THE SUPERVISOR, WE DON'T PLAN TO HAVE AN AGENDA THAT EVENING AS FAR AS ACTION BY THE BOARD OR DISCUSSION.

IT'S GOING TO BE AN UPDATE, POWERPOINT UPDATE TO OUR BOARD AND COMMISSION MEMBERS OF THE COMMUNITY ABOUT 2020 TO WHAT WAS ACCOMPLISHED.

A LITTLE LOOK AHEAD. IT'S MORE USUALLY WE DO THIS IN FEBRUARY BECAUSE IT'S BECAUSE OF COVID.

EVERYTHING'S CHANGED. WE'RE OFF KILTER A LITTLE BIT.

USUALLY WE GO OVER OUR GOALS FOR THE NEXT YEAR.

WE AREN'T GOING TO BE ABLE TO DO THAT ON THE 22ND BECAUSE THE BOARD HAS TO SETTLE OR ON THE 15TH.

THE BOARD HASN'T SET THOSE GOALS.

SO ON THE 15TH IT'LL BE BOARD AND COMMISSION EVENING A NIGHT WHERE WE GET TO HEAR FROM WHAT'S GOING ON WITH ALL THE DIFFERENT BOARDS AND COMMISSIONS.

THAT'S ON THE 15TH.

AND THEN FAST FORWARD TO THE 29TH AND THAT EVENING THE BOARD WILL DISCUSS.

WE'LL HEAR A REVIEW OF 2020 TO TALK ABOUT WHAT'S PLANNED FOR 2023, SEE A WHOLE MENU OF ARP

[00:40:06]

OPTIONS WHICH ARE BEING PUT TOGETHER BY THE STAFF.

THERE COULD BE TEN OR 15 OF THOSE.

YOU'LL HAVE THAT INFORMATION ABOUT A WEEK AHEAD OF TIME.

WE HOPE THAT YOU CAN HAVE ALL THAT INFORMATION, KIND OF AN OUTLINE OF GOALS THE STAFF WILL DO LIKE WE'VE DONE EVERY YEAR.

WE'LL PRESENT A DRAFT, A LIST OF GOALS FOR THE BOARD AS A STARTING POINT, SO IT WON'T BE A BLANK PIECE OF PAPER.

WE'LL PRESENT THAT TO YOU AND THEN YOU'LL HAVE MANY OPTIONS FOR ART FUNDING.

THERE'S ABOUT $2 BILLION AVAILABLE AND YOU GO OVER THOSE THAT NIGHT AND THERE'LL BE SOME OTHER THERE'LL BE A CLOSED SESSION FOR ANOTHER ISSUE THAT EVENING.

THAT'S ON THE 29TH.

AND THEN ON THE SIXTH WE COME BACK AND WE TAKE UP A LOT OF THE ITEMS, LIKE, FOR INSTANCE, THE ORDINANCE ISSUES TONIGHT.

THOSE WILL COME UP ON DECEMBER 6TH.

BUT ALSO UNDER DISCUSSION THAT EVENING WILL BE THE ARP FUNDING.

SETTING GOALS WILL ALSO BE ON THE AGENDA ON THE SIXTH.

AND THEN FINALLY, THE LAST MEETING OF THE YEAR, THE NEXT TUESDAY ON THE 13TH, IS FINALIZING YOUR GOALS FOR 2023 AND FINALIZING YOUR ARP FUNDING GOING FORWARD. SO THERE'S DISCUSSIONS, THERE'S ACTION, AND THERE'S A LOT GOING ON HERE IN THE NEXT SIX WEEKS.

BUT DECEMBER 13TH WILL WRAP UP THE YEAR FOR UNLESS SOMETHING COMES UP FOR THE BOARD.

THAT'S KIND OF THE OUTLINE OF WHAT WE'RE GOING FORWARD.

AND OF COURSE, ALL THAT'S UNDER THE DIRECTION OF AGENDAS, UNDER THE DIRECTION OF THE SUPERVISOR.

AND WE'LL FILL YOU IN IF THERE'S ANY CHANGES THAT OCCUR IN THE PLAN.

GETTING BACK TO THE AGENDA ITEM, 11 YEARS AGO, I BELIEVE IT WAS 2011 PUBLIC AT 152, I BELIEVE THAT WAS DURING THE SNYDER ADMINISTRATION, CAME UP WITH PUBLIC ACT 152.

AND THAT IS A HARD CAP THAT SAYS THAT BOILING IT DOWN, WHAT DOES IT SAY THAT LOCAL GOVERNMENTS CAN ONLY SPEND SO MUCH FOR HEALTH CARE? THAT'S CALLED A HARD CAP.

THAT NUMBER THIS YEAR FOR MERIDIAN TOWNSHIP THAT THE NUMBER IS, IS 1,835,000 AND CHANGE, 1,000,008 35. THAT'S WHAT WE CAN SPEND ACCORDING TO THE STATE OF MICHIGAN.

AND THAT'S BASED ON EMPLOYEES AND THE TYPES OF ARE THEY SINGLE TO FAMILY AND AH, TO PERSON AND FAMILY LEAVE IT AT THAT 1.835 IS ALL WE CAN SPEND. THE COST FOR OUR HEALTH CARE THIS YEAR IS 1,613,000.

THAT'S THE COST FOR HEALTH CARE.

THAT'S THROUGH BLUE CROSS ONLY.

IN ADDITION TO THAT, WE HAVE THE COST OF DENTAL VISION, RETIREE HEALTH CARE, AND THE REIMBURSEMENT FOR THE $4,500 TO OUR TEAM MEMBERS WHO DO NOT TAKE HEALTH CARE.

IF YOU DO NOT TAKE HEALTH CARE, YOU HAVE TO SIGN OFF THAT YOU HAVE IT SOMEWHERE ELSE AND THAT WE REIMBURSE YOU $4,500 FOR THE YEAR, WHICH IS OBVIOUSLY A REALLY GOOD DEAL FOR THE TOWNSHIP, BECAUSE I THINK OUR FAMILY PLAN IS LIKE 17 OR 18,000.

SO 1.613 IS THE COST FOR BLUE CROSS.

WHEN YOU ADD IT ALL UP, THE TOTAL COST FOR EVERYTHING, HEALTH CARE, ALL IT IS 2,222,000 AND CHANGE.

BUT THAT'S SOME OF THOSE COSTS ARE NOT ARE NOT ENCUMBERED AGAINST THE HARD CAP.

THE ONLY THING THAT'S A AGAINST THE HARD CAP IS THE BLUE CROSS NUMBER AT 1,000,006 13.

SO THEREFORE, IT'S KIND OF IRONIC THAT THE NUMBER, THE DIFFERENCE BETWEEN THE HARD CAP ON OUR COST IS 222,000 AND OUR TOTAL COST IS 202 MILLION TO 22. SO ALL TWOS.

SO THE QUESTION BEFORE YOU AND YOU NEED TO KNOW THAT YOU'RE NOT REQUIRED BY UNION CONTRACTS, YOU'RE NOT REQUIRED AT ALL TO PROVIDE THE HSA BECAUSE WE'RE ALREADY PAYING 100% OF THE PREMIUM.

SO WE'RE PAYING 100% OF THE PREMIUM IN THAT 2,222,000 FOR ALL THE TEAM MEMBERS.

WE TAKE ALL THE COST.

AND THEN WHAT THE TOWNSHIP HAS DONE IN THE PAST IS TAKE WHAT'S LEFT OVER AND PROVIDE IT SOMETIMES 100%, AND I'LL EXPLAIN WHY THE MOTION IS BEFORE YOU THE WAY IT IS TONIGHT.

SO ONE OTHER COMPONENT TO THIS IS I KNOW TWO OF YOU HAVE NOT GONE THROUGH THIS WITH US AT ALL.

SO I'M TRYING TO GIVE YOU EVERY STEP BY STEP SO YOU HAVE IT.

SO EVERY YEAR IN THE PAST.

WELL, I CAN SPEAK TO THE 10TH YEAR.

SO FOR THE FIRST EIGHT YEARS HERE, I'VE SEEN THE BOARD RE PROVIDE THE HSA IN THE FULL AMOUNT TO THE TEAM.

LAST YEAR THE BOARD MADE A DECISION THAT CHANGED THE WAY WE DISPERSE THE HSA.

PRIOR TO LAST YEAR YOU RECEIVED HALF OF YOUR HSA IN JANUARY AND HALF OF IT IN JULY WORKED OUT WELL.

THE BOARD DECIDED THAT WE'RE GOING TO PAY IT ALL IN JANUARY.

SO THAT'S WHAT WE DID THIS YEAR.

WE PAID IT ALL IN JANUARY.

THE CHALLENGE WITH THAT BECOMES IS THAT LIKE, FOR INSTANCE, WE ALREADY KNOW THERE'S AN EMPLOYEE LEAVING IN JANUARY, RETIRING IN THE MIDDLE OF MONTH ONE, LEAVING IN FEBRUARY,

[00:45:08]

ALREADY KNOW THAT THERE'LL BE PLENTY OF OTHERS.

SO THAT PERSON WHO WORKS IN TWO WEEKS INTO JANUARY, INTO 2023 IS GOING TO GET THE FULL 2200.

AND THAT WOULD BE THE THE FAMILY HSA.

AND THEN WE REPLACE SOMEBODY AND THEY GET A PRORATED AMOUNT RIGHT AWAY AND THAT MIGHT BE 2000 OR 2100.

THEY GET A PRORATED AMOUNT OF THE HSA.

SO IF WE IF THE BOARD DETERMINES AND THERE'S THREE OPTIONS BEFORE YOU, ONE IS WE'RE NOT REQUIRED TO DO AN HSA INSTEAD OF PAYING THE FULL 202,222,000, WE COULD TAKE THIS HSA AND REDUCE WHAT WE HAVE TO PAY IN HEALTH CARE OVERALL, THAT'S ONE OPTION.

THE SECOND OPTION IS TO PROVIDE THE FULL AMOUNT TO 222,000, PROVIDE IT ALL AND WE'LL EAT ALL THE COST OF THIS ADDITIONAL SECOND TIER COST OF PEOPLE COMING IN AND OUT THE DOOR.

WE ESTIMATE IT'S PROBABLY GOING TO BE A MINIMUM OF 30 TO 35000.

SO THE THIRD OPTION IS TO ACCEPT THE MOTION THAT'S IN FRONT OF YOU, AND THAT IS TO SET ASIDE 22,000 OF THE 222,000, SET ASIDE THAT TO HELP OFFSET THE COST OF THE MOVEMENT OF EMPLOYEES BACK AND FORTH AND HELP OFFSET THE COST OF THAT WHEN WE'RE PAYING TWICE FOR THE SAME HEALTH CARE FOR THE YEAR FOR SOMEONE THAT LEAVES AND WE HAVE TO REPLACE IF YOU ACCEPT THE OPTION THREE, THAT'S BEFORE YOU.

OF THE 200,000 RE PROVIDED TO THE TEAM AND THE 22,000 HELD BACK, THE MOTION THAT'S IN FRONT OF YOU, IF YOU TAKE THAT OPTION, WHICH IS OPTION THREE, THE HSA PAYMENTS WOULD BE 700 ROUGHLY $700 FOR SINGLE $7,500 FOR A TWO PERSON AND 2200.

THERE'S THE TWO'S AGAIN FOR THE FAMILY PLAN.

SO 707 920 200.

THE DEDUCTIBLE FOR A FAMILY THIS YEAR IS 3000.

SO WE WOULD PAY ALL OF THE PREMIUM PLUS 2200 OF THE 3000 PREMIUM.

SO THERE'S THREE OPTIONS BEFORE YOU TONIGHT.

I REALLY TRIED TO BREAK IT DOWN INTO EXACTLY WHAT THIS HARD CAP IS ALL ABOUT AND ALL THE NUMBERS.

I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE.

TREASURER DESCHAINE JUST TO BE CLEAR.

MANAGER WALSH. SO WITH THE ACTION THE BOARD TOOK LAST YEAR BY PAYING IT ALL IN JANUARY RATHER THAN THE WAY WE'VE DONE IT BEFORE, TWICE A YEAR, THAT COSTS AN ADDITIONAL 20,000 DUE TO.

IS THAT YOUR FIGURE? IT COULD. IT COULD.

IT JUST IT'S COMPLETELY THROWING A DART AT THE WALL BECAUSE IT HAS TO DO WITH TURNOVER IN PLACE.

WE I WITH OUR BUDGET.

I'M NOT CONCERNED AT ALL ABOUT THE WAY THAT THE BOARD CHANGED IT LAST YEAR.

AND PROVIDING IT ALL UP FRONT HAS BEEN A TREMENDOUS BENEFIT TO THE TEAM.

AND I WOULD NOT I'M NOT STANDING UP HERE ADVOCATING THAT WE CHANGE THE TIME PERIOD AT ALL.

WE CAN EAT THE ADDITIONAL COST.

IT'S IF YOU GIVE IT ALL AWAY, THAT'S WHEN IT BECOMES A 35 OR 40,000 COST.

RIGHT NOW, WE'RE HOLDING 22 BACK.

THE PROPOSAL BEFORE YOU TONIGHT IS TO HOLD 22 BACK.

THAT COULD COVER 70% OF IT.

WE JUST DON'T KNOW WHO'S COMING, WHO DECIDES TO LEAD DURING THE YEAR.

I DID THE MATH ON THE 22, THOUGH, THAT IF THAT SAME AMOUNT OF MONEY WAS PUT INTO THE HSA, THERE WOULD BE ABOUT 130, $140 PER PERSON THAT WE'RE REDUCING THEIR HSA BY BECAUSE WE'RE HAVING TO HOLD MONEY BACK EXPECTING WE'RE GOING TO HAVE PEOPLE THAT ARE GOING TO OPT.

THEY'RE GOING TO, IF YOU WILL, REQUIRE US TO DOUBLE PAY.

SO, MIKE, SO YOUR PROPOSAL BEFORE US IS TO HOLD BACK THE 22 TO 325 IN ANTICIPATION OF A FAIR NUMBER OF DOUBLE PAYMENTS.

IS THAT CORRECT? THAT'S CORRECT.

AND TO TAKE THE 200,000 AND REIMBURSE IT JUST THIS IS THE SAME THING WE DID LAST YEAR.

THIS IS THE SAME PRINCIPLE AND MODEL THAT WE DID LAST YEAR.

WE HELD SOME BACK LAST YEAR.

I DON'T KNOW THE EXACT NUMBER.

IT WAS RIGHT AROUND THE SAME I THINK IT WAS 20 TO 30000.

WE HELD BACK LAST YEAR SOME AND BECAUSE OF THE CHANGE IN JANUARY AND FEBRUARY, DOING IT ALL IN JANUARY, THE BOARD LAST YEAR DID HOLD SOME OF THE AMOUNT UNDER THE HARD CAP WAS HELD BACK LAST YEAR, JUST LIKE WE'RE SUGGESTING THIS YEAR.

IF YOU TAKE THE 22, THREE, 25 AND YOU DIVIDE THAT BY 165 EMPLOYEES, YOU COME UP WITH, TRY IT AGAIN.

[00:50:03]

SHE. YOU WOULDN'T WANT TO DIVIDE IT BY 165 BECAUSE THEY DON'T ALL TAKE HEALTH CARE.

IT'D BE JUST THE AMOUNT OF THE NUMBER OF PEOPLE WHO TAKE HEALTH CARE.

ABOUT WHAT IS THAT NUMBER? RIGHT NOW, I'D SAY PROBABLY 120.

AND THEN YOU'D HAVE TO BREAK IT DOWN INTO SINGLES AND TWO PERSONS AND FAMILIES BECAUSE THEY ALL GET A DIFFERENT HSA.

SO MY I GUESS WHAT I'M TRYING TO POINT OUT IS THAT BY MAKING THIS ONE TIME PAYMENT, WE ARE IN ESSENCE REDUCING THE OVERALL PAYMENT TO MAKE UP FOR THE DOUBLE PAYMENT WE EXPECT TO HAVE TO PAY WITH A $22,000 HOLD BACK.

IS THAT CORRECT? THAT WOULD BE CORRECT.

BUT THEN YOU'D HAVE TO OFFSET THAT WITH.

THAT'S A LITTLE BIT OF A LOSS FOR.

BUT THEN THE TEAM MEMBER WOULD COUNTER WITH.

YEAH, BUT I'M GETTING IT ALL UP FRONT RATHER THAN HAVING TO WAIT SIX MONTHS.

SO IT'S A PRETTY GOOD DEAL FOR ME TOO.

WE DON'T GET COMPLAINTS ON OUR HSA PROGRAM, NOR SHOULD WE.

NO, THE TOWNSHIP'S BEEN VERY GOOD TO THE TEAM.

JUST THE INDEXING. THANK YOU, SUPERVISOR.

I'M CURIOUS.

I THANK YOU FOR THE HISTORICAL UNDERSTANDING OF THIS.

THE EXPECTED HEALTH CARE COST IN 2023 IS 1.613 MILLION.

IS THAT RIGHT? THAT'S THE BLUE CROSS.

THE BLUE CROSS PORTION OF IT.

THAT'S RIGHT. SO THAT IS THAT IS 2023.

YEAH. AND THAT'S THE NUMBER YOU USE TO COMPARE TO THE HARD CAP NUMBER.

YES. SO I GUESS PHILOSOPHICALLY, WHAT IS THE BENEFIT TO PROVIDING AN HSA PAYMENT IN A LUMP SUM RATHER THAN ON AN AMORTIZED PER PAY PERIOD BASIS OVER THE COURSE OF THE YEAR? RIGHT. BECAUSE WE COULD AVOID THIS PROBLEM ENTIRELY IF WE PAID IT OUT ON EVERY PAPER OR NOT ENTIRELY, BUT WE WOULD SIGNIFICANTLY REDUCE THE POSSIBILITY OF DOUBLE PAYMENTS WITH A PER PAY PERIOD APPROACH.

YEAH. WHAT HAPPENED IS WE HAD A NUMBER OF EMPLOYEES COME TO US.

WE HAVE LISTENING SESSIONS AND WE ACTUALLY LISTEN AND WE TRY TO TAKE IN WHAT PEOPLE ARE SAYING.

WE HAD A NUMBER OF PEOPLE WHO TALKED ABOUT WITHOUT GETTING INTO DETAIL, THEIR FAMILY SITUATIONS AND HOW THEY HAVE AN ENORMOUS COST IN THE FIRST THREE OR FOUR MONTHS OF THE YEAR.

AND SO THIS WAS ONE OF THE SUGGESTIONS THAT WAS MADE BY SEVERAL PEOPLE IN THE LISTENING SESSIONS.

IF WE'RE GOING TO GIVE US 2200, WHICH WE VERY MUCH APPRECIATE, YOU'RE GOING TO GIVE US 20 $200.

IT WOULD REALLY BENEFIT US IF WE GOT RECEIVED IT IN JANUARY.

AND SO I LOOK AT IT AS A BENEFIT TO OUR TEAM AND ONE THAT I DID NOT SUPPORT IT.

I BROUGHT IT. IN FACT, IF YOU WANT TO GO BACK IN HISTORY, I DID NOT SUPPORT IT WHEN I BROUGHT IT TO THE BOARD, BUT I FELT A RESPONSIBILITY TO BRING IT TO THE BOARD AND THE BOARD WAS UNANIMOUS IN THEIR DECISION TO DO THIS.

AND THIS WAS JUST I'M GOING BACK JUST ONE YEAR NOW.

BUT SINCE THEN I'VE HEARD SO MANY POSITIVE COMMENTS FROM IT BEING IN JANUARY THAT IT'S REALLY A COST THAT HAS NOT BEEN A BURDEN ON THE TOWNSHIP.

BUT I DO UNDERSTAND YOUR POINT.

I'M JUST TRYING TO GIVE YOU THE HISTORY OF HOW IT ALL CAME OUT.

IT CAME OUT FROM LISTENING SESSIONS.

THANK YOU. TRUSTEE WILSON I THINK IT'S JUST A FACT OF LIFE IN HEALTH CARE TODAY THAT YOU HAVE ALL KNEW.

THE CLOCK TURNS OVER ON JANUARY 1ST AND YOU HAVE ALL NEW DEDUCTIBLES AND CO-PAYS.

SO THE BURDEN ON THE FAMILY BECOMES VERY HIGH IN THAT FIRST QUARTER GENERALLY.

SO IT MAKES SENSE TO ME THAT THE ENTIRE ALLOTMENT IS MADE IN JANUARY.

THAT WAS THE BOARD'S VOICE LAST YEAR.

IF I MAY, TRUSTEE WISINSKI JUST A QUICK QUESTION FOR THE MANAGER, AND I THINK I MAY HAVE ASKED THIS BEFORE, SO I APOLOGIZE.

IS THERE AN OPPORTUNITY TO A REIMBURSEMENT SO YOU HAVE 20 $200 IN A POT AND YOU GO TO THE DOCTOR TILL YOU HIT YOUR DEDUCTIBLE AND YOU REIMBURSE PER OCCURRENCE? IS THAT POSSIBILITY WITH THE HSA? I'M NOT FOLLOWING.

I'M SORRY. I'M NOT. THAT'S OKAY. QUESTION SO, FOR EXAMPLE, I HAVE AN ACCOUNT THAT YOU PUT A CERTAIN AMOUNT OF MONEY INTO THAT'S HELD UNTIL I USE AN ELIGIBLE EXPENDITURE.

ONCE I DO THAT, I CAN THEN GO TO THAT COMPANY, SEND THAT RECEIPT IN AND GET REIMBURSED AT THAT TIME.

SO YOU'RE NOT HAVING THE BURDEN OF THE COST FOR VERY LONG.

SO I DIDN'T KNOW IF THAT WAS A POSSIBILITY HERE.

THAT'S NOT EVEN YEAH, FOR OUR TWO PERSON HR OFFICE THAT HANDLES BENEFITS.

[00:55:06]

PROBABLY NOT.

BUT IT'S YEAH, I'VE SEEN THAT HAPPEN IN THE PAST.

THAT'S THE WAY WE HAD IT IN A COMMUNITY THAT I WORKED AT PREVIOUSLY.

BUT FOR HERE FOR THIS PURPOSE IS THE 20, LET'S JUST SAY FOR THE FAMILY PLAN, THE 20 $200 THAT'S BEFORE YOU, YOU KNOW, WE HAVE A NUMBER OF PEOPLE WHO STAY HEALTHY AND DON'T USE THE 2200 AND TO THEIR BENEFIT.

IT CARRIES OVER.

SO THEY'RE ABLE TO CARRY THAT OVER IN THEIR HSA ACCOUNT FROM YEAR TO YEAR.

GOT IT. THANK YOU.

YOU BET. CLERK GUTHRIE.

THANK YOU, MADAM SUPERVISOR.

I'M TRYING TO UNDERSTAND FROM THIS MOTION HOW.

HOW THINGS WILL BE CHANGED FOR EMPLOYEES.

WHAT CHANGES FOR EMPLOYEES? I'M SORRY IF I'M MISSING THAT.

NO, NOTHING.

THIS IS EXACTLY HOW IT WAS DONE LAST YEAR.

BUT I KNOW WE HAVE TWO NEW MEMBERS, AND I WANTED TO GIVE THE REAL THE HISTORY OF WHAT HAPPENED AND OTHER OPTIONS, BECAUSE THERE ARE COMMUNITIES WHO DO NOT PROVIDE THE DIFFERENCE OF THE AMOUNT UNDER THE HARD CAP AND ABOVE THE BLUE CROSS HEALTH CARE PROVIDER NUMBER, THERE'S COMMUNITIES WHO DON'T REIMBURSE THE HSA.

THEY KEEP IT AND SAY, HEY, WE'RE PAYING 2.2 MILLION.

WE'RE GOING TO USE THAT. WE'RE GOING TO GIVE YOU FULL PREMIUM HEALTH CARE, BUT WE'RE NOT GOING TO HELP YOU ON THE DEDUCTIBLE.

SO I JUST WANT THE BOARD TO KNOW THERE'S THREE OPTIONS.

IT'S JUST NOT HERE. HERE'S WHAT I THINK YOU SHOULD DO IT.

BUT TO ANSWER YOUR QUESTION DIRECTLY, THERE'S NOTHING CHANGING.

THE ONLY THING THAT'S CHANGED ARE THE NUMBERS THAT BLUE CROSS PROVIDES.

THIS IS THE COST THIS YEAR.

BUT ACTUALLY THE HSAS THAT ARE FOR YOU, WE DIDN'T EVEN THINK WE WERE GOING TO HAVE AN HSA THIS YEAR.

WE THOUGHT OUR NUMBER WAS GOING TO GO BEYOND THE HARD CAP, WHICH THEN REQUIRES EMPLOYEES TO START PAYING FOR THEIR PREMIUM.

IT'S REQUIRED BY THE STATE.

BUT WE'VE BEEN SO FORTUNATE HERE TO HAVE THIS AND WE'RE PAYING.

IF THIS GETS APPROVED TONIGHT, WE'RE PAYING ALL OF YOUR PREMIUM AND WE'RE PAYING 60 OR 70% OF YOUR DEDUCTIBLE AND WE'RE GIVING THAT ALL TO YOU AT ONCE.

SO IF I'M UNDERSTANDING YOU CORRECTLY, THIS $200,000 IN HEALTH CARE SAVINGS BEING PASSED ON TO THE TEAM IS $200,000 THAT'S GOING INTO HSA, INTO INDIVIDUAL HSA TEAM MEMBER ACCOUNTS.

IS THAT? THAT'S HOW I'M READING IT IN A ONE LUMP SUM IN THE BEGINNING OF THE YEAR.

THAT'S RIGHT. IT'S EXACTLY THE WAY IT IS RIGHT NOW.

THE ONLY THING THAT FLUCTUATES YEAR TO YEAR IS THE NUMBER BECAUSE IT'S THE HSA, IT'S THE HARD CAP MINUS THE COST IS YOUR NUMBER, DIVIDE IT AND IT CHANGES TOO, BECAUSE HOW MANY PEOPLE TAKING FAMILY AND TWO PERSON AND SINGLE IS DIFFERENT TODAY THAN IT WAS A YEAR AGO BECAUSE THE EMPLOYEE COUNT CHANGES.

WE HAVE MORE PEOPLE TAKE ON OUR HEALTH CARE TODAY THAN WE DID A YEAR AGO, WHICH IS AMAZING THAT THE HSA IS STILL AT THE AMOUNT THAT IT IS BECAUSE MORE PEOPLE ARE TAKING THE HEALTH CARE. BUT YES, IT'S 200,000 THAT WILL BE DIVIDED UP ABOVE ALL THE PEOPLE TAKING HEALTH CARE THAN THE OTHER PEOPLE WHO DON'T GET $4,500 A YEAR.

AND SO IF YOU'RE A FAMILY PLAN, YOU WILL GET $2,200 IN CHANGE AND YOU WILL GET THAT ON JANUARY 1ST.

IT'S EXACTLY HOW WE DID IT IN 2022 AFTER THE BOARD CHANGED IT LAST.

THEY MODIFIED IT.

LAST YEAR WAS THE FIRST YEAR OF THE MODIFICATION.

HOW ARE THESE NUMBERS? THE SAME AS WHAT THEY CURRENTLY ARE FOR NEXT YEAR.

THE SINGLE AMOUNT, THIS TWO PERSON AMOUNT IN THIS FAMILY AMOUNT? OR HAVE THESE NUMBERS CHANGED? AND IF SO, HOW? NO, THEY WOULD CHANGE EVERY YEAR BECAUSE IT'S BASED ON THE NUMBER OF PEOPLE RECEIVING HEALTH CARE.

IT'S BASED ON HOW MUCH BLUE CROSS CHARGES US AND IT'S BASED ON HOW MUCH THE HEART CAP IS.

SO THEY CHANGE EVERY YEAR.

I DON'T HAVE THE EXACT NUMBERS IN FRONT OF ME, BUT THEY'RE VERY CLOSE TO LAST YEAR'S.

THEY'RE PROBABLY WITHIN $100 OF LAST YEAR.

SO IT'S BASED ON A FORMULA.

IT'S NOT BASED ON THIS.

THIS IS WHAT THE TOWNSHIP CAN DO OR NOT.

IT'S BASED ON AN ACTUAL HEALTH FORMULA.

YEAH, IT'S THE HARD CAP WHICH THE STATE SAYS MINUS BLUE CROSS IS NUMBER.

AND THAT DIFFERENCE, IT'S 1.835 -1.613 EQUALS 222,000. WHAT ARE YOU GOING TO DO WITH IT? AND WE'RE THE SUGGESTION TONIGHT IS TO HOLD THE 22 BACK TO PAY FOR THE IN AND OUT AND THE 200,000 DIVERSE TO THE EMPLOYEES AND THOSE AMOUNTS 700 FOR A SINGLE 1700 FOR A TWO PERSON AND 2200 FOR A FAMILY.

THE NUMBERS ARE VERY CLOSE TO LAST YEAR.

THE ONLY THING THAT'S CHANGING TONIGHT ARE THE NUMBERS BECAUSE OF THE THE THE MODEL.

AND I HAVE ONE FINAL QUESTION.

SORRY, THE 4500 OPT OUT CLAUSE.

[01:00:05]

DO YOU KNOW IF IF OTHER COMMUNITIES OFFER THAT OPT OUT CLAUSE, IS THAT MANDATED BY THE STATE? HOW HOW DID THE TOWNSHIP COME? I JUST OUT OF CURIOSITY, HOW THE TOWNSHIP COME UP WITH THAT? YEAH, IT'S NOT MANDATED AT ALL.

WE DON'T HAVE TO DO IT AT ALL.

AND TYPICALLY COMMUNITIES OFFER THAT WHEN THEY HAVE AN HRSA PAYMENT.

SO LET ME TELL YOU WHAT WILL HAPPEN IF YOU DON'T DO THAT.

IF YOU DON'T OFFER SOMETHING FOR EMPLOYEE, LIKE, FOR INSTANCE, LET'S USE THE CITY OF MARSH.

YOU HAVE TO PAY 20% OF YOUR PREMIUM THERE.

SO YOU'RE PAYING FOUR OR $5,000 RIGHT OFF THE TOP, RIGHT? WELL, YOU DON'T REALLY HAVE TO.

THERE THERE'S LESS INCENTIVE FOR THE MARSHALL CITY COUNCIL OR A CITY COUNCIL TO OFFER WHAT WE OFFER HERE.

WHY? BECAUSE IF I'M AN EMPLOYEE WHO SPOUSE OR MY PARTNER HAS HEALTH CARE SOMEWHERE ELSE, I'M NOT USUALLY I'M NOT JUST GOING TO SIGN UP FOR.

I'M NOT GOING TO. EVEN THOUGH THEY DON'T OFFER ME ANYTHING ELSE, I'M NOT GOING TO SIGN UP FOR HEALTH CARE BECAUSE I'VE GOT TO PAY 20% OF SOMETHING I DON'T NEED.

HERE IN MERIDIAN TOWNSHIP, IF WE DON'T OFFER THE $4,500 AND YOU, YOUR SPOUSE OR PARTNER HAS HEALTH CARE AND YOU'RE COVERED, YOU'RE STILL GOING TO SAY, I'M GOING TO TAKE HEALTH CARE.

I'M GOING TO MAKE THEM PAY $17,000 FOR MY FAMILY PLAN.

YOU KNOW, WHY DIDN'T COST ME ANYTHING? AND I GET AN HSA OF 2200.

SO I'M GOING TO GET I'M GOING TO RECEIVE MONEY BY TAKING THE HEALTH CARE I DON'T NEED.

SORRY FOR THE LONG ANSWER, BUT THAT'S THE REASON COMMUNITIES OFFER THE REIMBURSEMENT.

TO ANSWER YOUR QUESTION, OURS IS HIGHER THAN THE STATE OR THE AVERAGE IN THE STATE IS BETWEEN 3000 AND 3500.

WE'RE A LITTLE NORTH OF THAT.

SORRY FOR THE LONG ANSWER, BUT NO, I APPRECIATE.

THAT'S WHY YOU DO IT.

THANK YOU. THANK YOU, MADAM SUPERVISOR.

JUST A COUPLE OF FOLLOW UP QUESTIONS.

SO. I'LL JUST SAY FROM THE BEGINNING THAT I DON'T THINK THIS IS A BAD IDEA TO GO WITH OPTION DOOR NUMBER THREE AS YOU'VE PRESENTED.

I'D LIKE TO JUST PUT TWO THINGS IN THE MANAGER'S MIND AS HE'S MOVING FORWARD FOR NEXT YEAR.

AND THE FIRST IS THIS PROGRAM FEELS INHERENTLY DISADVANTAGEOUS TO THOSE EMPLOYEES WHO OPT OUT OF HEALTH CARE BECAUSE THE EMPLOYEES THAT OPT IN ARE GETTING THE BOON FROM THIS PAYMENT AND THOSE WHO OPT OUT ARE NOT.

IS THAT AN ACCURATE STATEMENT? IT'S IT'S ACCURATE.

EXCEPT FOR IF I DON'T NEED THE HEALTH CARE, I'M MAKING A CONSCIENTIOUS DECISION WHETHER I SIGN UP AND I GET 700 OR 1700 OR 2200, I DON'T NEED IT, BUT I'LL SIGN UP AND TAKE THAT.

OR I CAN TAKE DOOR NUMBER ONE, WHICH IS 4500.

SO IT'S MUCH MORE ADVANTAGEOUS FOR THAT.

THEY KNOW THEIR OWN FINANCES.

AND SO THEY'RE ABSOLUTELY THEY'RE GETTING TWICE AS MUCH AS THE PERSON FOR THE HSA.

SO THAT'S THE DECISION THAT PEOPLE MAKE.

HMM. AND THEN.

THAT'S INTERESTING. I HADN'T CONSIDERED IT THAT WAY.

I'VE GOT SOMETHING ELSE TO I THINK TALK TO YOU MAYBE OFFLINE ABOUT THE UPCOMING LISTENING SESSIONS.

IT'S ELUDING ME AT THE MOMENT, SO I WILL.

I'LL CATCH UP TO YOU AFTER THE MEETING AND CHAT WITH YOU ABOUT THAT.

THAT'D BE GREAT. TRUSTEE BRZEZINSKI I AM IN SUPPORT OF THIS.

I THANK YOU FOR BRINGING IT BACK.

I'M HAPPY TO HEAR IT WENT WELL AND THAT THE STAFF AND THE MEMBERS.

FELT THAT IT HELPED BETTER.

SO DID YOU SAY THAT IN THE BEGINNING THAT YOU'VE HEARD FROM STAFF THAT THEY THEY LIKE THIS PLAN? ABSOLUTELY. I MEAN, OUR FIRST OF ALL, OUR HEALTH CARE IS OUR HEALTH CARE PLAN THAT WE PROVIDE.

THE WHOLE PICTURE IS BETTER THAN MOST MUNICIPAL EMPLOYEES IN THE ENTIRE STATE.

WE OFFER A FULL PREMIUM AND THAT WE GIVE YOU 60 OR 70% OF YOUR DEDUCTIBLE, WHICH SOME DON'T EVEN USE.

[01:05:04]

AND NOW WE'VE GONE EVEN ONE STEP FURTHER.

AND THAT WAS LAST YEAR WHEN THE BOARD DECIDED TO PROVIDE IT ALL AT ONCE.

YEAH, IT'S A REAL BENEFIT.

NOW, A LOT OF PEOPLE DON'T COMMENT ON IT BECAUSE THEY DON'T USE THEIR WHOLE HSA.

BUT FOR THOSE EMPLOYEES WHO HAVE MORE MEDICAL FAMILY NEEDS AND THOSE PEOPLE TALK TO US, THEY TALK TO DR.

PT, THEY TALK TO MYSELF, THEY TALK TO MS. HASSEY, THEY REALLY APPRECIATE IT BEING UP FRONT.

IT'S MUCH PUT IT THIS WAY, I WAS WRONG LAST YEAR.

I DIDN'T THINK IT WAS THAT BIG OF A DEAL.

THE IN AND OUT BOTHERED ME ABOUT THE COST THAT WE WOULD HAVE, BUT IT'S BEEN A HUGE IT'S BEEN MUCH MORE APPRECIATED BY THE TEAM THAN I THOUGHT IT WOULD BE GREAT.

I ALSO JUST LIKE TO COMMENT THAT THESE ARE REALLY GOOD BENEFITS BASED ON MY EXPERIENCE WITH MULTIPLE COMPANIES.

SO I DON'T KNOW WHO'S OPTING OUT AND WHERE THEY'RE WORKING.

BUT IT IS THESE ARE REALLY GREAT BENEFITS, SO I'M GLAD WE CAN DO THIS.

I WOULD REITERATE THAT MY WIFE IS A TEACHER.

MANY PEOPLE STAY IN TEACHING WITH LOW WAGES JUST BECAUSE OF THE HEALTH BENEFITS.

WE GAVE UP A TEACHER'S HEALTH BENEFIT PACKAGE FOR THE TOWNSHIP PACKAGE.

IT WAS THAT MUCH BETTER.

THE NUMBER OF 1.6 MILLION.

OUR BLUE CROSS NUMBER IS THAT BASED ON A RATING THAT IS DUE BASED ON THE CLAIMS MADE BY OUR EMPLOYEES, ARE WE IN A LARGER POOL WHERE IT DOESN'T REALLY REFLECT OUR INDIVIDUAL CLAIMS? DO YOU KNOW THAT? ANSWER? I DO. WE'RE SELF INSURED AND WE DECIDED TO GO SELF INSURED MAYBE EIGHT YEARS AGO.

AND IT WAS A BIG I MEAN, IT WAS A BIG DECISION BY THE BOARD TO DO IT AT THAT TIME, MAYBE SEVEN YEARS AGO.

AND IT'S WORKED OUT EXTREMELY WELL FOR US.

WE HAVE A STOP LOSS.

I THINK IT'S AROUND 30 OR 35,000.

BUT BEING SELF INSURED, OUR RATES ARE ABSOLUTELY OUR THE RATES ARE BASED ON OUR CLAIMS AND THE CLAIMS NUMBER OF PEOPLE, ALL THAT SORT OF THING. THAT'S HOW THEY DETERMINE WHAT WE PAY PER YEAR.

AND WE EXPECTED MORE OF A JUMP THIS YEAR THAN WHAT WE RECEIVED.

WELL, MY COMMENT WOULD BE THAT THE BOARD, ALL YOU AND THE WHOLE TEAM COULD DO A LOT OF GRATITUDE FOR THAT NUMBER BEING DOWN, BECAUSE WHEN EMPLOYEE MORALE IS DOWN, YOU SEE HIGHER HEALTH CARE COSTS, HIGHER MENTAL HEALTH COSTS, MORE SICK DAYS, MORE ILLNESS CAUSED BY WORKPLACE STRESS. AND THE FACT THAT OUR NUMBERS STAYED DOWN, I THINK IS REFLECTED BY THE ENVIRONMENT THAT WE HAVE HERE FOR OUR EMPLOYEES WITH OUR SEVEN AND A HALF HOUR WORKDAY, CASUAL CLOTHING AND OUR EVENTS THAT WE DO FOR OUR EMPLOYEES AND THE OVERALL APPRECIATION, I THINK THE TEAM AND YOU EXPRESSED TO THE WORK BEING DONE BY 65 EMPLOYEES.

AND I THINK ONE WAY TO LOOK AT HARD EVIDENCE THAT IT'S WORKING THE WAY YOU'RE DOING IT NOW IS THE FACT THAT OUR NUMBER WAS DOWN.

IT DIDN'T GO UP LIKE MANY OTHERS MIGHT HAVE IN THIS YEAR OF COVID AND OTHER MENTAL HEALTH CHALLENGES.

THE FACT THAT OUR NUMBERS STAYED LOW REFLECTS ON THE POSITIVE EMPLOYEE EMPLOYEE POSITIVE ENVIRONMENT THAT WE HAVE HERE. SO I WOULD SAY THANK YOU FOR CREATING AN ENVIRONMENT THAT ALLOWS OUR EMPLOYEES TO WORK HERE IN A HEALTHY FASHION, THAT THEIR HEALTH CARE COSTS HAVE NOT GONE UP DESPITE AN ENVIRONMENT THAT WOULD LARGELY CAUSE THAT TO HAPPEN.

THANK YOU. YEAH, WELL, THE BEST DECISIONS THE TOWNSHIP MADE WAS HIRING DIRECTOR PT HOFF.

SHE DOES A GREAT JOB.

SHE HELPS LEAD ALL OF OUR INITIATIVES FOR EMPLOYEE MORALE, AND THAT'S WHY WE HAVE APPROXIMATELY SIX VACANCIES OUT OF 160.

I MEAN, WE ARE THERE WAS A TIME DURING COVID WHEN WE HAD 15 VACANCIES WITH A POLICE DEPARTMENT HAVING SEVEN OR EIGHT OF THOSE.

BUT, YOU KNOW, WE'RE GETTING BACK TO ALMOST FULLY STAFFED NOW.

AND YEAH, WE TRY OUR BEST.

I MEAN, WE DO LITTLE THINGS LIKE, HEY, IT'S HALLOWEEN.

YOU KNOW, IF YOU'VE GOT NEED TO LEAVE A LITTLE EARLY TODAY, LEAVE EARLY, GET HOME, TAKE CARE OF YOUR KIDS TONIGHT.

THOSE ARE THE KIND OF THINGS, THE TYPE OF ORGANIZATION THAT WE'RE TRYING TO BUILD HERE.

AND IT TAKES A STEP EVERY DAY THAT WE TRY TO DO THAT.

BUT WE HAVE A GREAT TEAM AND VERY PROUD OF THEM.

CLERK GUTHRIE THANK YOU, MADAM SUPERVISOR.

SO IF I UNDERSTAND THE MOTION IS TO AUTHORIZE A ONE TIME PAYMENT IN THE BEGINNING OF THE YEAR FOR THE SINGLE TO PERSON AND FAMILY AMOUNTS.

IS THAT CORRECT FOR 2023? IS THAT OR ARE YOU JUST LOOKING FOR DIRECTION FROM THE WELL? ARE YOU LOOKING FOR A MOTION?

[01:10:01]

YEAH, IT WOULD BE HELPFUL.

THE REASON WE PUT THIS ON FOR ACTION IS WOULD BE VERY HELPFUL BECAUSE THERE'S A LOT OF WORK WE NEED TO DO AFTER THE BOARD DETERMINES HOW THE HSA IF THERE'S AN HSA.

REMEMBER, WE'RE NOT REQUIRED TO DO ONE BY A BY CONTRACTS OR BY LAW.

IF YOU DO ONE AND YOU DO SELECT TO DO IT IN THE SAME FORMAT, YOU DID IT LAST YEAR.

IT'D BE HELPFUL TO KNOW TONIGHT BECAUSE THERE'LL BE NO ACTION ON THE 15TH.

WE WOULDN'T KNOW UNTIL DECEMBER, AND THAT DOESN'T GIVE US ENOUGH TIME TO SET UP THE WHOLE PROCEDURE, BECAUSE IF YOU THINK ABOUT IT, IF IT'S NOT APPROVED TILL DECEMBER, THE PAYMENTS GO OUT IN JANUARY AND THERE'S JUST A VERY SMALL WINDOW FOR OUR OFF FOR OUR OFFICE TO COMMIT EVERYTHING.

IS THE PROPOSAL BEFORE YOU TONIGHT IS EXACTLY MINUS THE DIFFERENT NUMBER IS EXACTLY WHAT YOU DID LAST YEAR.

WELL, THEN I'D LIKE TO MAKE A MOTION TO MOVE TO AUTHORIZE $200,000 IN HEALTH CARE SAVINGS BE PASSED ON TO THE TEAM IN THE FORM OF HEALTH SAVINGS ACCOUNT ALLOCATIONS FOR THE 2023 CALENDAR YEAR.

SUPPORT. SUPPORTED BY TRUSTEE WISINSKI? YOU NEED TO GO TAKE A COVID TEST.

LET'S GO TO CLERK GUTHRIE AND THEN TRUSTEE WISINSKI, AND THEN WE'LL BE BACK TO YOU.

WELL, I UNDERSTAND. THANK YOU, MADAM SUPERVISOR.

I UNDERSTAND THE BENEFITS TO THE EMPLOYEES AND HAVING BEEN AN EMPLOYEE FOR A NUMBER OF YEARS, UNDERSTAND THE BENEFITS OF HAVING A ONE LUMP SUM IN THE BEGINNING OF THE CALENDAR YEAR VERSUS HAVING TWO SEPARATE PAYMENTS WITHOUT DIVULGING INTO MY OWN PERSONAL FAMILY AND ALL OF OUR HEALTH CARE NEEDS AND THAT HAVING TO HAVE TWO PAYMENTS AND TRYING TO MEET THAT CAN BE VERY DIFFICULT FOR A FAMILY.

AND SO I APPRECIATED THE BOARD LAST YEAR MAKING THAT PROPOSAL TO DO A ONE LUMP SUM AT THE BEGINNING OF THE YEAR.

AND I LOOK FORWARD TO DOING THAT AGAIN IN 2023.

AND TRUSTEE WISINSKI, I WOULD CONCUR.

I THINK IT MAKES SENSE.

THE EMPLOYEES ARE HAPPY AND I AGREE THAT WE DO KIND OF WAIT TILL THE BEGINNING OF THE YEAR TO TAKE CARE OF FAMILY NEEDS AND IT MAKES SENSE THAT THEY HAVE IT UP FRONT. SO.

TRUSTEE HENDRIX. THANK YOU.

I'LL BE SUPPORTIVE OF THE MOTION AS IT'S BEEN PRESENTED.

I DID REMEMBER MY QUESTION, SO I THOUGHT I WOULD JUST LET YOU HAVE IT SO YOU CAN DO ON IT FOR A MINUTE.

WHICH IS WHAT WOULD HAPPEN IF WE HAD HIT OUR HARD CAP.

HMM. THAT'S THAT'S A SIMPLE ANSWER.

IF WE. THE HARD CAP IS 1,835,000, AND LET'S SAY OUR COST WAS 1,000,008 37.

THERE'S 202,000 B ON THE HARD CAP.

WE WOULD HAVE TO GO BACK.

AND ALL THE EMPLOYEES THAT TAKE HEALTH CARE, THERE'D BE NO HSA, AND THEY'D HAVE TO PAY A $50 A YEAR OR SOMETHING FOR THEIR HEALTH CARE PLAN BECAUSE THERE'S NO IT'S UNEQUIVOCAL.

IF THE HARD CAP GOES BEYOND OR THE PREMIUM GOES BEYOND THE HARD CAP, THOSE COSTS MUST BE PASSED ON.

YOU CAN'T MAKE UP THE BOARD, CAN'T MAKE A MOTION.

WE'RE GOING TO PAY FOR THAT OURSELVES.

SURE, IT HAS TO BE DONE.

AND THEN THERE'D BE NO HSA UNLESS, OF COURSE, THE BOARD DECIDED THAT THEY WERE GOING TO DO AN HSA OUT OF RESERVES OR SOMETHING.

SURE. SO IF THE EMPLOYEES COVER THE PORTION COVER A WERE TO COVER A PORTION OF THEIR HEALTH CARE EXPENSES, THAT WOULD NOT BE COUNTED TOWARD THE HARD CAP.

IT'S ONLY THE EMPLOYER EXPENSES.

IS THAT ACCURATE? THAT'S CORRECT.

OKAY. SO COMES AROUND TO MY QUESTION THAT MIGHT BE WORTHWHILE ASKING IN A LISTENING SESSION, BECAUSE I'M YOU KNOW, FROM A HEALTH CARE AND FINANCIAL PERSONAL FINANCIAL CAPACITY.

I'M A RATHER CONSERVATIVE THINKER AND I PREFER STABILITY OVER VARIABILITY.

AND SO MY QUESTION THAT YOU MIGHT THINK ABOUT POSING IN THE NEXT LISTENING SESSION IS WOULD YOU BE WILLING TO ACCEPT A SMALL PORTION OF YOUR HEALTH CARE PREMIUM TO COME OUT OF YOUR PAYCHECK IN EXCHANGE FOR A GUARANTEED HSA CONTRIBUTION FROM THE TOWNSHIP? RIGHT. IF WE WERE TO SAY 10% OR WHATEVER, JUST AS A HYPOTHETICAL 5% OF YOUR PREMIUM, WE COULD GUARANTEE THAT YOU HAVE 1800 DOLLARS OR WHATEVER THE DOLLAR AMOUNT.

I JUST WONDER IF THERE IS A POPULATION OF EMPLOYEES WHO WOULD BE MORE INTERESTED IN THE STABILITY THAT WOULD PROVIDE, BECAUSE IT IS POSSIBLE THAT ONE DAY WE GET TO A POINT WHERE WE DO HIT THE HARD CAP AND WE WOULD HAVE TO EITHER DIP INTO OUR FUND BALANCE OR GO TO OTHER LENGTHS TO TRY TO PROVIDE THIS BENEFIT THAT YOU'VE ACKNOWLEDGED IS APPRECIATED BY ALL.

AND I HAVE AN HSA THROUGH MY WIFE'S HEALTH CARE.

[01:15:03]

I UNDERSTAND HOW IMPORTANT THAT IS AND WE GET AN EMPLOYEE EMPLOYER CONTRIBUTION.

THAT'S A VERY BIG BENEFIT TO US.

AND SO I'D BE INTERESTED JUST TO FIND OUT FROM THE EMPLOYEES, IS THERE A DESIRE FOR THAT KIND OF OFFERING? INTERESTING QUESTION.

THANK YOU. WHAT ELSE DID YOU SAY YOUR STOCK GAP IS AT 35 TO 40000. YEAH.

SO YOU'RE VERY CONSERVATIVE ABOUT THIS BECAUSE THAT'S WHEN THE INSURANCE KICKS IN AND YOUR RISK GOES.

RIGHT. SO I'M HAPPY TO HEAR THAT UNLESS IT'S GONE OUT THAT I'M NOT AWARE OF STILL.

YEAH, THAT'S WHAT IT IS.

AND YOU'RE CORRECT. I HAVE JUST ONE MINOR QUESTION TO ASK.

DID YOU SAY THAT THE HSA ROLLS OVER FROM YEAR TO YEAR? YES. IF WE PROVIDE THIS 20 $200 INTO AN ACCOUNT FOR A FAMILY MEMBER AND THEY ONLY USE $5,500 A YEAR, THEN THAT 1300 ROLLS OVER TO THE NEXT YEAR.

THANK YOU. I JUST WANT TO MAKE SURE.

IS THERE ANYTHING I SAID THAT'S NOT I'M WRONG AS MUCH AS I RIGHT.

SO I WANT TO MAKE SURE. IS THERE ANYTHING I SAID THAT'S INCORRECT TONIGHT ABOUT THE PROGRAM? SO YOU'RE NODDING YOUR HEAD LIKE THE ENTIRE TIME I WAS LOOKING AT HER.

SHE'S ALIVE. SHE KNOWS IT.

THANK YOU FOR ALL THE QUESTIONS.

OKAY, SO WE HAVE A MOTION BEFORE US.

IF THERE'S NO FURTHER COMMENT, THE MOTION IS TO AUTHORIZE $200,000 IN HEALTH CARE SAVINGS TO BE PASSED ON TO THE TEAM IN THE FORM OF HEALTH SAVINGS ACCOUNT ALLOCATIONS FOR THE 2023 CALENDAR YEAR.

GUTHRIE THIS IS A VOTE THAT SHOULD BE A ROLL CALL VOTE.

TRUSTEE WILSON YES.

TRUSTEE WISINSKI YES.

CLERK GUTHRIE VOTES. YES.

TRUSTEE HENDRICKSON. YES.

TRUSTEE SUNDLAND. YES.

MOTION CARRIED. SEVEN ZERO.